Leave a feedback tool with an intelligible record

Define the handover before cancellation or deletion

Choose a cutoff, receiving owner and authorized destination. Decide which records must remain for the stated purpose and which should follow the organization’s retention rules. More copies are not automatically a safer archive. Do not put a private response file into a public project folder merely to make it easy to find.

Keep subscription cancellation, stopping collection and deleting records separate. They can have different effects and requirements. This guide does not establish your account’s cancellation terms or retention entitlement. Complete the evidence handover before an irreversible deletion or a change that could remove needed access.

Build a five-part handover manifest

Do not confuse form transfer with response export

Yay! Forms documents downloading responses for spreadsheet use. Separately, its form transfer guide creates an export link from a workspace form menu and imports it into another Yay! Forms workspace or account. That does not establish a universal archive of responses, history, permissions and board notes, nor compatibility with a different vendor.

Open the approved export and reconcile it using the fixture checks. Record what is absent rather than assuming an import will restore it. If the destination is another product, test only the supported import with fictional records before moving real data, and keep any transformation rules understandable.

Close the old route and verify the new ownership

Yay! Forms documents closing a form to new submissions while retaining existing data. Use an appropriate end message and update the locations that point to it. For a Google Form linked to a Sheet, Google documents that unlinking stops new deliveries but keeps existing sheet data; the two files and their access need separate attention.

At handover, ask the receiving reviewer to locate the period, explain one old answer using its question version and identify the owner of an unfinished issue. That is a stronger acceptance check than “the folder exists.” Keep any missing component visible and resolve it before treating the transition as complete.